The signature exists. Somewhere.
A customer disputes a delivery and suddenly somebody is digging through a filing cabinet, truck cab or WhatsApp photo looking for proof.
DIGITAL COLLECTION • DELIVERY • PROOF OF DELIVERY
Digital delivery notes and proof of delivery for South African businesses
Your driver shouldn’t be carrying your audit trail around in a book.
Replace triplicate books, loose POD slips and “I’m sure somebody signed for it” with digital notes that are signed, photographed, GPS recorded, timestamped and searchable.
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✓ No app install✓ Phones, tablets & PCs✓ Built for real operations
DELIVERY NOTE
?????
CONFIRMED#DEL-00427
Proof you can actually find.
SignatureCaptured ✓
Photos3 attached ✓
GPSRecorded ✓
Timestamp14:37:22 ✓
SearchableImmediately ✓
Signed.Capture proof on site.
Photographed.Attach delivery evidence.
GPS recorded.Know where it happened.
Searchable.Find it when somebody asks.
PAPER IS CHEAP. THE NONSENSE CAUSED BY PAPER ISN'T.
Still using a delivery note book?
Plenty of perfectly modern businesses still rely on a process that hasn't changed much in decades: write it in a book, tear out a copy, get somebody to sign it, bring the paper back and hope it reaches the right desk.
The paper says almost nothing.
A scribble doesn't tell you where it was signed, when it was signed, what the load looked like or who actually accepted it.
Copies disappear.
Driver copy. Customer copy. Office copy. Accounts copy. Until one copy vanishes and everyone has a different version of the truth.
Admin happens after the fact.
Paper comes back at the end of the day, week or whenever the vehicle returns. Until then the office is blind.
Ever had something delivered and still been handed a piece of paper to sign?
That process is everywhere. DigiNote replaces it.ONE SIMPLE IDEA
Turn the paper trail into a digital evidence trail.
DigiNote gives your team a structured digital document before the vehicle leaves, and gives you verifiable proof when the job is completed.
No scanning piles of paper later. No trying to decipher handwriting. No asking the driver whether he remembers who signed. The record is already there.
✓
Who?
Contact name and signature.
✓
Where?
GPS coordinates captured at confirmation.
✓
When?
Automatic timestamp.
✓
What did it look like?
Photo evidence attached to the record.
✓
Can I find it next month?
Searchable digital history.
FROM OFFICE TO CUSTOMER TO PROOF
How DigiNote works
Simple enough for the people doing the work. Structured enough for the people who need the records later.
Create the note
Choose the customer, vehicle, driver, stock or job information and create the collection or delivery note before departure.
Send the vehicle
The document carries a secure QR confirmation route. No duplicate triplicate book and no handwritten re-capturing later.
Confirm on site
The receiving or site contact signs on a phone, with contact details, GPS, timestamp and optional photos.
Find the proof instantly
Search later by customer, vehicle, driver, date or document history instead of searching through paper.
NOT JUST FOR SCRAP YARDS
If somebody still signs a piece of paper, DigiNote probably fits.
DigiNote started from real-world collection and delivery headaches in industrial operations. The same headache exists almost everywhere.
Transport & Logistics
Delivery notes, collections, POD, vehicle and driver records.
Furniture & Appliance Delivery
Proof the goods arrived, who accepted them and what condition they were in.
Building & Hardware Suppliers
Site deliveries with signatures, GPS and photos instead of a battered delivery book.
Manufacturing & Industrial
Collections, dispatches, inter-site movements and customer deliveries.
Recycling & Waste
Collections, bins, drivers, vehicles, customers and evidence of movement.
Equipment Rental
Proof of drop-off, collection, condition and responsible contact.
Warehousing & Distribution
Dispatch records and customer confirmation without paper returning to the depot.
Field Service & Workshops
Equipment handovers, collections and signed customer acknowledgement.
Agriculture & Supply
Loads, collections and rural site deliveries where paperwork easily disappears.
Concrete, Steel & Materials
Site delivery evidence with date, location, recipient and photos.
Facilities & Contractors
Signed completion and handover records for work performed at client sites.
Your Industry
If your workflow ends with “please sign here”, there is a good chance DigiNote can digitise it.
MORE THAN AN ELECTRONIC PIECE OF PAPER
Built around proof, accountability and finding things again.
✍️ Digital signatures
Capture the receiving contact's signature directly on a phone or tablet.
📍 GPS evidence
Record the location of on-site confirmation instead of relying on memory.
📸 Photo evidence
Attach multiple photos to show the load, goods, condition or site situation.
⏱️ Automatic timestamps
Know when the document was created and when confirmation took place.
🔎 Searchable records
Stop paging through books. Search the digital history when the customer phones.
🔐 Secure verification
QR-based confirmation connects the physical job to the correct digital document.
🏢 Branch isolation
Each site sees the customers, vehicles, drivers and records it should see.
👥 Role-based access
Separate operational users, Branch Admins, Security and Accounts responsibilities.
📧 Email workflows
Customer notifications and digital records without printing, scanning and re-emailing paper.
📊 Reports
Operational history is already digital, making reporting far more useful than boxes of books.
🗑️ Optional bin management
Track which bins are at customers, how long they've been there and replacement exposure.
📱 Browser based
No special handheld hardware. DigiNote works through a modern web browser.
THE OLD WAY VS THE DIGINOTE WAY
One of these belongs in 2026.
Paper POD
- Handwriting nobody can read
- Signature with no context
- No GPS proof
- No photos attached
- Paper returns with the vehicle
- Copies go missing
- Manual filing
- Manual scanning
- “Let me phone the driver”
DIGITAL BY DEFAULT
DigiNote
- Structured customer and delivery data
- Signature linked to the correct document
- GPS and timestamp
- Photo evidence
- Office sees the digital record
- Searchable history
- Branch and role controls
- No scanning pile
- Proof when you actually need it
OPTIONAL BIN MANAGEMENT
Your bins are assets. Stop treating their location like a rumour.
For businesses that place bins, cages, skips or other reusable assets at customer sites, DigiNote can track where they are and how long they've been there.
- Know which customer currently has each bin.
- See how long a bin has been off site.
- Identify old or overdue placements.
- Record OUT and RETURN movements.
- See replacement-value exposure.
Example figures for illustration
AT CUSTOMERS47
30+ DAYS8
MISSING2
REPLACEMENT EXPOSURER 186,000
SIMPLE PRICING
Less than the cost of paper chaos.
Pricing is per site and includes up to five users. Start with a free 7-day trial — no payment required to begin.
DIGINOTE CORE
R2,000/ site / month
For businesses replacing paper collection and delivery notes.
- Collection notes
- Delivery notes
- QR confirmation
- Digital signatures
- GPS & timestamps
- Photo evidence
- Search & reports
- Up to 5 users
WITH ASSET CONTROL
CORE + BIN MANAGEMENT
R2,500/ site / month
Everything in Core, plus operational bin tracking.
- Everything in DigiNote Core
- Bin master register
- Gate OUT / RETURN capture
- Current customer location
- Age tracking
- Missing-bin visibility
- Replacement exposure
- Up to 5 users
Optional on-site trainingR1,500 once-off · up to 1 hour · travel/accommodation excluded.
Structured data importFrom R3,500 once-off where clean, complete import data is supplied.
No giant implementation projectDigiNote is meant to remove admin, not create a six-month software project.
DON'T BOOK A MEETING JUST TO SEE A LOGIN SCREEN
Try the actual system.
DigiNote has a live demo environment. Click around, create documents, see the workflow and decide whether it makes sense for your operation.
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THE QUESTIONS PEOPLE ACTUALLY ASK
Frequently asked questions
Is DigiNote only for recycling companies?
No. It grew out of industrial and recycling operations, but the core problem is universal: businesses that still rely on paper delivery, collection, handover or POD records.
Do drivers need to install an app?
No dedicated app is required. DigiNote is browser based and designed to work on normal phones, tablets and PCs.
Can we capture signatures and photos?
Yes. On-site confirmation supports digital signatures, contact details, GPS, timestamps and multiple photos.
Can different branches be kept separate?
Yes. DigiNote supports tenant and branch isolation so users only see the operational data they are meant to see.
Can I see it before buying?
Absolutely. Use the live demo. No twenty-minute discovery call required just to see what the software does.
How does the 7-day free trial work?
Create your company and first Branch Admin online and use DigiNote free for seven days. No payment is required to start. After the trial, normal access pauses until the subscription is paid; your data is retained.
THE PAPER BOOK HAD A GOOD RUN.
Stop filing proof. Start capturing it properly.
Start with the actual system for seven days, free. No payment is required to create the trial. If DigiNote earns its keep, subscribe and carry on.
GET IN TOUCH
Tell me what you’re still doing on paper.
You don’t need a polished requirements document. Tell me what book, form, slip or POD process you’re trying to get rid of and we’ll see whether DigiNote fits it.
Email
info@diginote.co.za
Areas
South Africa